1.The enacted Directions with all 10 Directions were promulgated
by Order of OCAC Chiao-Si-Dang-Zi No. 0913047905-1 on December 5.
2.The amend Name and Directions with all 13 Directions were
promulgated by Order of OCAC Chiao-Si-Dang-Zi No. 09830145501 on
May 5. 2007.(Original name：The Directions for the Archives
Application of the Overseas Community Affairs Council)
1.The Overseas Community Affairs Council (hereinafter referred to as
“the OCAC”) established the following regulations in response to
the Archives Act, the Freedom of Government Information Law, and the
Administrative Procedure Act Article 46, regarding the public access
to records ,the disclosure of government information, and the
examination and duplication of relevant materials or archives.
2.To apply for access to view, copy, or duplicate the OCAC archives,
government information, or archived files (hereinafter referred to
as the“files”), the Archives Application Form needs to be filled
out with the statement of purpose.
The aforementioned Archives Application Form must be delivered to
the OCAC in person or via mails.
3.The acceptance of application shall be handled by the responsible
division according to the characteristics of the files which are
The responsible division shall first inspect the contents of the
Archives Application Form and deal with retrieval and access as
according to regulations, and after drafting the Notice of Review,
and shall submit it to the responsibility superior for approval.
Upon accepting the application, the OCAC will make a decision within
15 days. An extension can be granted if necessary, but not to exceed
a further 15 days.
4.If the application does not follow the regulations or if required
documents are missing, the applicant must revise the application
within 7 days after being notified of the correction. If the applicant
cannot make correction or fail to revise the application within the time
limit, the case will be dismissed.
The 15 days of review as mentioned in Direction 3 Paragraph 3 will begin
after the application is corrected.
5.In principal, the files for viewing, copying, or duplicating shall be
that of the reproductions .For those of electronically stored, images
6.If a section of the files has restricted access, the OCAC must only
need to provide the sections allowed for public access.
7.The Notice of Approval and the applicant’s valid photo identification
document must be presented when the applicant arrives at the OCAC premises
to access the files. After completion of the registration procedures, the
applicant can then enter the public access to files area designated by the
When the applicant is accessing the original files, the applicant must be
accompanied by the responsible staff member.
8.The applicant to the Archives Room must abide by the following rules:
(1)No eating, drinking, smoking, or boisterous activity.
(2)Cleanliness of the environment must be maintained.
(3)Pens, paint brushes, and other tools that may result in the
damage of files are prohibited.
(4)Copying of the files is limited only to the use of pencils,
laptops, and other forms of portable media.
(5)Personal items are not allowed.
(6)The unauthorized use of charging stations and connection to
the OCAC Internet system is prohibited.
(7)Equipment provided by the OCAC must be carefully handled
The laptops or portable media as mentioned in the provision of
subparagraph 4 of the above paragraph shall not be used without
permission. The applicant must comply with regulations of the
Overseas Community Affairs Council Information Security Policy.
Portable media must receive anti-virus inspection by the OCAC
If the applicant needs to temporarily leave the public access
to files area ,the files must be returned to the responsible
staff member. Those using of electronic audiovisual files must
9.The applicant must keep the files intact when accessing the files.
And the following actions are strictly forbidden:
(1)Adding annotations, altering, changing, removing, marking or
damaging the files.
(2)Dismantling the files that have been bound.
(3)Destroying or altering the content of the files by other means.
10.The applicant who violates Directions 8 or 9 while accessing the
files will be noted and prohibited from further access to the Archives
Room. Serious violations will result in legal liability for damage.
11.The applicant who applies for accessing the files cannot bring the
files out of the public access to files area, and must return the
files on the same day.
The applicant must not leave the premises until the responsible
staff member has checked the files and confirmed that the applicant
has logged out of the electronic audiovisual system. Identification
document will then be returned to the applicant.
12.The OCAC is open to the public Monday to Friday from 9:00 a.m. to
5:00 p.m. (except on national and regular holidays).
13.The applicant seeking to duplicate the files shall be charged a fee
for apply for viewing, copying or duplicating in accordance with The
Fee-charging Standards for Using Government Information of The Overseas
Community Affairs Council.
A receipt will be provided for the aforementioned fee payment.