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英譯法規內容

法規名稱(Title) The Directions for the Archives Access and The Use of Government Information of the Overseas Community Affairs Council Ch
公發布日(Date) 2009.05.05
法規沿革(Legislative) 1.The enacted Directions with all 10 Directions were promulgated
by Order of OCAC Chiao-Si-Dang-Zi No. 0913047905-1 on December 5.
2002.
2.The amend Name and Directions with all 13 Directions were
promulgated by Order of OCAC Chiao-Si-Dang-Zi No. 09830145501 on
May 5. 2007.(Original name:The Directions for the Archives
Application of the Overseas Community Affairs Council)
法規內文(Content) 1.The Overseas Community Affairs Council (hereinafter referred 
  to as the “OCAC”) established the following regulations in 
  response to the Archives Act, the Freedom of Government 
  Information Law, and the Administrative Procedure Act Article 
  46, regarding the public access to records, the disclosure of 
  government information, and the examination and duplication of 
  relevant materials or archives.


2.To apply for access to the OCAC archives, government information,
  or archived files (hereinafter referred to as “the files”), the 
  Archives Application Form needs to be filled out with the statement 
  of purpose.
  The aforementioned Archives Application Form must be delivered to 
  the OCAC in person or via mail.


3.Depending on the nature of the files applied for, more than one 
  division will be in charge of the processing of applications.
  The division in charge shall first check the Archives Application 
  Form and inspect the contents of the files applied for, draft the 
  audit report, and submit it to the superior in charge for approval.
  After receiving the application, the OCAC shall make a decision 
  within 15 days. The review time can be extended to up to 30 days 
  if necessary.


4.If an application fails to meet the requirements or lacks required 
  documents, the applicant must revise the application within 7 days 
  after being notified. If the applicant fails to revise the 
  application within the time limit, the case will be dismissed.
  The 15 days of review time as mentioned in Direction 3 Paragraph 3
  will begin after the application is revised.


5.In principle, only reproductions of the files can be viewed, copied, 
  or duplicated by the applicant. For files stored electronically, the 
  applicant can view the images or the reproductions. 


6.If access to part of a file has to be restricted, the OCAC shall 
  only provide the part of the file that can be open to public access. 


7.When the applicant comes to the OCAC to access the files, he or she 
  must show the notice of approval and photo identification and complete 
  registration procedures before entering the designated room for 
  accessing the files. 
  When the applicant accesses the original files, he or she must be 
  accompanied by a staff member in charge.


8.The applicant must abide by the following rules in the designated room:
(1)No eating, drinking, smoking, or making noise.
(2)No littering.
(3)No use of pens, paint brushes, or other tools that may result in damage
   of files.
(4)Only pencils, portable computers, or portable media devices are allowed
   for copying the files.
(5)Do not bring personal belongings.
(6)Do not plug in the power cord or connect to the OCAC Internet system.
(7)Equipment provided by the OCAC must be handled with great care.
  The portable computers or portable media devices mentioned in the above 
  paragraph cannot be used without permission. The applicant must comply 
  with regulations of the Overseas Community Affairs Council Information 
  Security Policy. The OCAC must run virus scan of any portable media 
  device before it is used.
  If the applicant needs to temporarily leave the designated room, the 
  files must be returned to the staff member in charge. Those who access 
  images or videos must log out of the audiovisual device.


9.The applicant must keep the files intact when accessing them. The 
  following acts are strictly prohibited: 
(1)Annotating, altering, replacing, removing, marking, or damaging the 
   files.
(2)Removing the binding of the files.
(3)Destroying or altering the content of the files in any other way.

10.The applicant will be refused access to the files if he or she 
   violates Directions 8 or 9. Serious violations are punishable by 
   law.


11.The files being accessed cannot be taken out of the designated room 
   and must be returned on the same day.
   When files are returned, the staff member in charge has to check the 
   files and confirm that the applicant has logged out of the audiovisual 
   device before the identification document can be returned to the 
   applicant.


12.The OCAC is open to file accessing from 9:00 to 17:00, Monday through 
   Friday, and closed on national and regular holidays.


13.In accordance with The Fee-charging Standards for Using Government 
   Information of the Overseas Community Affairs Council, the applicant 
   shall be charged for viewing, copying, or duplicating the files. 
   The applicant shall get a receipt for the aforementioned payment.
圖表附件(Attachments)